What does the law say about documentation and written report
The law provides for a variety of written documents in the fire protection work.
Fire Documentation is the documentation to be prepared when a building is constructed, modified, or similar according to national building regulations, BFS 2011: 6th For newer buildings the established fire protection documentation, in accordance with the building regulations, may also serve as the basis for the ongoing systematic fire protection work. When the building was placed in service and used and completed documentation from the construction phase, with details of the activities carried out in the building , the changes are made and the organisation available for fire protection.
Documentation of systematic fire work (SBA)
The National Rescue Services Board general advice and comments on systematic fire prevention (SRVFS 2004: 3) stands in the light of the provisions of Chapter 2, § 2 Act 2003: 778 for protection against accidents, lso it is reasonable that for each activity a systematic fire prevention procedure is established and that this is documented.
- Documentation of fire protection should be sufficient to ensure maintenance and that appropriate fire protection measures, both technical and organizational , are taken.
- The documentation should describe the building and its fire protection solutions, the activities and the organization available for fire protection as well as any changes taking place.
- Documentation should be kept where the business is conducted wherever possible and should be available for inspection.
- It should be updated regularly and as needed.
In cases where multiple owners or occupants operate within a building or facility, such as in a shopping mall, documentation should be prepared for each individual activity. In these cases there should also be a compilation of the balance of risks and the overall fire protection.
Documentation may serve as the basis for the written explanation of the fire protection of the owner, or in some cases, the operator shall submit these documents to the municipality under Chapter 2. 3 § Law on protection against accidents .
For certain buildings or facilities where the consequences of a fire can be very serious, such as health care, schools, hotels, industrial and other public activities, a written account of the fire protection must be drawn up and submitted to the municipality. Buildings of particular historical value are subject to this requirement. The qualifying criteria for this requirement are shown in the National Rescue Services Board concerning written description of fire protection, SRVFS 2003: 10th
The regulation also gives general advice and comments on written statements for fire protection, SRVFS 2004: 4. This describes what a written statement should contain. The General Council is also a “template” for the written report.
The written statement shall be submitted to the municipality. It is not the same as the fire protection documentation that may need to be established within the framework of an organisation’s systematic fire prevention .